Accountant
Action Against Hunger, Somalia
Job Description
Organizational background:
Action Against Hunger leads the global movement to end hunger. We innovate solutions, advocate for change, and reach 24 million people every year with proven hunger prevention and treatment programs. As a nonprofit that works across 50 countries, our 8,300 dedicated staff members partner with communities to address the root causes of hunger, including climate change, conflict, inequity, and emergencies. We strive to create a world free from hunger, for everyone, for good.
Action Against Hunger USA is part of the Action Against Hunger International network. As an independent NGO, Action Against Hunger USA currently manages operations in 8 countries: Kenya, South Sudan, Somalia, Tanzania, Uganda, Ethiopia, Zambia and Haiti. Action Against Hunger-USA has over $100 million in programs, and approximately 1,800 permanent staff based in New York City, Washington D.C, Nairobi, and country offices. Additional growth is anticipated.
I. Summary of Position
The Accountant is a vital member of the finance team, responsible for ensuring adherence to financial policies, project procedures, and regulatory standards. This role is integral in maintaining accurate mission accountancy and providing reliable financial data for analysis and reporting. The Accountant plays a crucial part in recording costs, managing general accounting, overseeing accounts receivable/payable, payroll, and partner financial reports. Moreover, this position ensures the availability of comprehensive backup documentation.
Purpose: As the custodian of the general ledger and related financial transactions, the Accountant delivers timely, thorough, and precise financial reports and analyses to the Head of Finance. These financial practices align with Core Humanitarian standards and Action Against Hunger's internal regulations.
Engagement: The Accountant collaborates closely with base Finance Officers on a regular basis, facilitating effective communication. They maintain a strong liaison with the Head of Finance to ensure timely access to financial data for analysis and reporting. Additionally, the Accountant engages with the Finance Manager to oversee proper archival of financial documentation in preparation for audits when necessary. While working collaboratively with headquarters (HQ) staff, this position reports directly to the Head of Finance Department.
Delivery: The accountant maintains robust internal accounting and system controls to protect Action Against Hunger's assets and uphold financial data integrity. The commitment of the Accounting and Financial Reporting team is to fulfill the organization's mission with ethical, courteous, cost-effective, and efficient financial practices.
II. Essential Job Duties/ Roles:
Manage all Accounting Transactions:
- Monthly Accounts: Review and correct monthly accounting records for all field bases and the coordination office. Ensure accuracy.
- Sylogist Data Entry: In collaboration with the Finance Officers maintain Serenic ERP with up-to-date accounting data, ensuring completeness.
- Depreciation Updates: Regularly update and enter depreciation data into ERP for accurate financial reporting.
- Expense Accuracy: Verify and maintain accurate expense records in accounting records. Identify and rectify any accounting errors, ensuring accurate records.
Payroll Review and Supplier Reconciliation:
- Payroll reconciliations: Thoroughly review and reconcile payroll records, ensuring precision and compliance.
- Advance and Payables Verification: Regularly verify open advances at month-end for proper financial control.
- Advances and Invoices Management: Monitor advances and outstanding invoices, ensuring timely resolution.
Monthly, Quarterly, and Annual Closings:
- Monthly Closure Oversight: Supervise monthly closure processes with the Field office Finance Officers.
- Documentation Preparation: Prepare and upload required documents for monthly closure, adhering to month-end timelines.
- Periodic Closings: Contribute to quarterly and annual closings, ensuring data accuracy.
Balance Sheet Reconciliation - Preparation of all Account Schedules:
- Balance Verification: Confirm cash and bank book balances align with counts, bank statements, and reconciliations.
- Account Schedules Maintenance: Keep account schedules up to date for comprehensive financial tracking.
Operations Budget Support:
- Support Cost Anal